Enterprise Project, Program and Portfolio Management Implementation in Saudi Arabia

Our structured and phased implementation approach ensures the successful deployment of Enterprise Project, Program, and Portfolio Management (EPPM) systems, tailored to the unique needs of organizations in Saudi Arabia . This approach focuses on strategic alignment, seamless adoption, and sustainable outcomes. Our Expert team follows a structured approach :

Phase 1: Assessment and Planning

1. Stakeholder Engagement
• Conduct workshops with key stakeholders to understand strategic goals and challenges.
• Identify current pain points in project and portfolio management processes.
2. Current State Analysis
• Evaluate existing project management tools, methodologies, and governance frameworks.
• Assess organizational readiness for EPPM implementation.
3. Future State Design
• Define the desired outcomes and key performance indicators (KPIs).
• Create a detailed implementation roadmap aligned with organizational objectives.

Phase 2: Solution Design and Customization

1. EPPM Framework Development
• Design governance structures, roles, and responsibilities for project, program, and portfolio management.
• Develop standardized templates, workflows, and processes for project execution and reporting.
2. Technology Selection and Customization
• Choose an EPPM solution (e.g., Microsoft Project Online, Oracle Primavera, Planview) based on organizational needs.
• Customize the platform to reflect local regulatory requirements, cultural context, and business priorities.
3. Integration Planning
• Ensure compatibility and integration with existing enterprise systems such as ERP, CRM, and HRMS.
• Enable centralized data visibility through unified dashboards.

Phase 3: Implementation and Deployment

1. Pilot Testing
• Deploy the solution in a controlled environment for select projects or departments.
• Validate system functionality, workflows, and reporting capabilities.
2. System Configuration and Rollout
• Implement the EPPM solution organization-wide based on feedback from the pilot phase.
• Configure access controls, user roles, and data security measures to comply with local regulations.
3. Data Migration
• Transfer legacy project and portfolio data into the new system with minimal disruption.
• Validate data accuracy and completeness.

Phase 4: Training and Change Management

1. Staff Training
• Provide role-based training for project managers, portfolio managers, and executives.
• Develop training materials in Arabic and English to facilitate widespread understanding.
2. Change Management
• Create a communication plan to address user concerns and foster buy-in.
• Deploy a change management framework to ensure smooth adoption of new processes and tools.

Phase 5: Performance Monitoring and Continuous Improvement

1. Performance Tracking
• Implement real-time dashboards for tracking project performance against KPIs.
• Automate reporting to ensure accuracy and efficiency.
2. Post-Implementation Support
• Provide ongoing technical support and system maintenance.
• Address user feedback and refine processes as needed.
3. Continuous Improvement
• Conduct periodic reviews to identify opportunities for further optimization.
• Stay aligned with evolving organizational goals and the Saudi Vision 2030 framework.